SHEDF has adopted a well constructed Financial Policy.
Short Brief on Financial Policy:
The financial policy of SHEDF was developed and approved by the General Committed at AGM (Annual General Meeting) on 2008 and followed on the same year. Round the year financial management (i.e. billing system, purchasing, any kind of payment, salary, and advance) followed this policy and annual auditing also followed the policy. Every five interval, the financial policy as well as other organizational core policies reviewed by the joint expert team combined with both internal and external to comply the contemporary issues within financial policy to run the organizational smoothly.
The following are the major part which covers by the financial policy as below:
Part One: Daily Transaction Management
- Cash Control and Voucher System
- Ledger and Subsidiary Ledger Maintenance
Part Two: Financial Quality Control
- Daily Receive Payment Statement.
- Weakly Receive Payment Statement.
- Monthly Receive Payment & Balance sheet Statement.
Part Three: Bank Transaction
- All Bank Account name is Sejuti Health and Education Development Foundation (SHEDF).
- All Bank Transaction/withdraw must be Joint signature.
- Maximum Cash in hand 5,000/= Taka in BDT only.
Part Four: Purchasing and external Payment
- There is no any mandatory quotation system if the purchasing amount is 1-4,999/= Take in BDT.
- Three person must be involved if the volume of purchasing amount is 5,000-19,999/= taka in BDT and submission of three quotation mandatory where lowest price might be get award if not any special context.
- Three person must be involved if the volume of purchasing amount is 20,000-199,000/= taka in BDT and submission of three quotation mandatory where lowest price might be get award if not any special context. In addition to do MoU with the Vendor.
- If the amount is more than 200,000/= taka in BDT, Open Tender Notice at National News paper is mandatory. Based on the process, vendor or any kind of services purchased.
Part Five: Authority Protocol
- The Accounting system of the organization is well organizing following the financial rules an regulation strictly as per financial policy and accounting procedure of SHEDF. The executive committee verifies the accounts with certain interval. Every year organization do the external audit and round the year do internal audit to maintain the financial transparency. Executive director make sure the procedure through close monitor, checking and cross checking all the bills and vouchers and then provide final approval.
If you need Please conduct: shahin_shedf@yahoo.com